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Preparing your ETD

What is included in this section

This section will cover all of the requirements for preparing thesis or dissertations and other required paperwork before you submit it to the WVU Research Repository.

ETD Formatting Requirements

In order to graduate, your thesis or dissertation must conform to the formatting standards set out by the university before we accept it in the WVU Research Repository.  Except for the specifications listed below, any discipline-specific style manual may be used at the Committee Chair’s discretion.

Title Page

The first page of your thesis or dissertation must be a title page. Your title page should include all of the information contained within the title page template.

Abstract Page

The second page of your thesis or dissertation should contain your abstract. Please review the abstract page template for all of the requirements for your abstract page.

Table of Contents

All theses and dissertations must include a table of contents.

Page Number Formatting

Page numbers between the title page and the main body of your thesis or dissertation should be formatted as lower case roman numerals (i, ii, iii, iv...). The title and abstract pages should be suppressed, so the first page number to appear on your document will be on the page following your abstract page.

On the main body of your thesis or dissertation, page numbers restart at "1" and should be formatted as arabic  numerals  (1, 2, 3, 4...).


Other Required Documents

Committee Signature Form

All ETD submissions must include a WVU Libraries committee signature form The student and all members of the committee who attend the defense in person should sign the Signature Form. If the student or any members attend the defense remotely, they may either email to the student or committee chair a scanned copy of the Signature Form containing only their own signature (physical or electronic) or email to the chair of the committee an email message expressing their approval. 

The chair will forward these email messages to the student so that they can be submitted with the Signature Form. If possible, the forms and messages should be combined into one PDF file. Contact us for assistance if needed.

Survey of Earned Doctorates Certificate

All doctoral students (PhD, EdD, DMA and DNP) must take the Survey of Earned Doctorates. After you take the survey, you will receive a Certificate of Completion, which you should then upload with your other ETD materials to the Research Repository. 

During the survey, you are free to skip any questions by simply moving to the next question. Please contact us with any questions about this survey.

Embargo Form

By default, all theses and dissertations published in the Research Repository are publicly visible. When a student submits an embargo request form, the embargo restricts the full-text copy of your thesis or dissertation from public view. The information on the citation page for your submission will remain publicly visible with an embargo.

There are two types of embargoes: one year embargoes and permanent embargoes. One year embargoes for are granted for one year starting at the date of submission, and may be renewed annually by contacting the WVU Libraries ETD Office. Students may extend their annual embargoes for up to five years after the initial submission date. They are typically granted to authors who have a pending publication or patent based on their work. 

Permanent embargoes may only be selected for individuals completing an MFA-Creative Writing program or for projects that contain sensitive Export Controlled information. The full text of the ETD will not be available for download or access without permission from the original author, and the WVU Export Control Office when applicable.

To request an embargo, please complete a one year embargo form or a permanent embargo form. Please contact us if you have additional questions.