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Submitting ETDs

Submit your Thesis

Submit your dissertation, thesis, masters degree problem report, research report, undergraduate thesis, or MFA thesis here.


For more detailed instructions, visit ETD Submission Information Packet.

          Questions or Submission problems, please contact Debby Borrelli at:


                (304) 293-0324

Before You Submit

Please have the following documents:

  1. Final graduate document, saved as a PDF and with all changes approved by your committee.
  • The first two pages of the document must be a Title and Abstract pages that are formatted like the example included in this instruction packet. These pages are counted as pages “i” and “ii”, but the page number must be suppressed (not printed).
  • Document must include a Table of Contents.
  • The body of the document should follow whatever discipline-specific style is preferred by the committee or department
  • Completed Thesis and Dissertation Signature Form ( Signature Form), The student and all members of the committee who attend the defense in person should sign the Signature Form, which should then be scanned and saved as a PDF. If the student or any members attend the defense remotely, they may either email to the student or committee chair a scanned copy of the Signature Form containing only their own signature (physical or electronic) or email to the chair of the committee an email message expressing their approval. The chair will forward these email messages to the student so that they can be submitted with the Signature Form. If possible, the forms and messages should be combined into one PDF file. Contact Debby Borrelli ( or 304-293-0324 ) for assistance if needed.
  • Survey of Earned Doctorates Certificate of Completion PhD, Ed D, DMA and DNP candidates must take the Survey of Earned Doctorates at and save the Certificate of Completion (as a PDF). Please note that, other than identifying information requested at the beginning of the survey, you are free to skip any questions in the survey that you prefer not to answer by simply moving to the next question. Please contact with any questions about this survey.
  • Embargo Request Form ( Embargo Forms) – IF a delay in the release of the full-text of the ETD is requested, please complete the Embargo Request Form, obtain the ETD committee chair signature and save as a .pdf document. Embargoes are normally granted for one (1) year, but may be renewed at the end of that year. Permanent embargoes may only be selected for MFA-Creative Writing or sensitive Export Controlled submission
  • IMPORTANT:  Please note that, during the University closure, the ETD Office will accept forms (committee signature forms, etc.) in any format.  The forms may be submitted as .jpegs (example: iphone photos) and our office will do the conversion to .pdf for our archival records.
  • Additional Information:  ETD Committee Signature Instructions
  • Step-By-Steps

    1. Go to
    2. Choose " Submit Research" (left panel, bottom).
    3. Click Log in with your WVU ID »
    4. ETD Log in with your WVU ID
    5. Please complete all sections online, paying attention to the sections with Required
      1. A SAMPLE submission form may be viewed HERE
    6. Questions regarding the submission process should be sent to The ETD Office will be happy to help! In-person and telephone appointments are also available.
    7. After the ETD submission is completed, the ETD Office reviews each submission, usually within five business days. If revisions are required, the ETD Office will contact the ETD author via email listing the needed changes. Once the ETD submission is approved, an email is sent to the author, committee chair(s) and the college graduate coordinator.

    Where will your ETD be published?

    Research Repository @ WVU

    The Research Repository @ WVU is a service of the WVU Libraries and the WVU Office of Research, providing a home for the scholarship, creative work, and research of West Virginia University faculty, students, and researchers. The scholarship stored in this repository is openly available worldwide, expanding the reach and impact of work conducted at WVU.


    ProQuest Dissertations and Theses

    The ProQuest Dissertations and Theses Database is a service that University Libraries subscribe to that lets people search theses and dissertations from schools all across the country in one place. You may have even used it in your own research. Your ETD will live behind the paywall in the ProQuest database and people will be able to buy single copies of it from them. Each time someone does so, you will earn royalties, which ProQuest will pay out to you after they reach a certain amount. (A good analogy might be that ProQuest is to dissertations as Cafepress is to t-shirts.) You still own the copyright to your work, and can make contracts to publish it in journals or with other publishers. You are only giving ProQuest limited rights to sell individual copies.

    Export Controlled Research, Problem/Project Reports and MFA – Creative Writing theses will not be placed into the ProQuest database.


    In 2018, WVU Libraries will be joining the EBSCO Open Dissertation database. All ETD submissions that do not have delayed publishing embargos will be listed in this database. This is a second service that will enhance the dissemination of your research. It is an open access service, so no royalties will be earned from this service.

    Export Controlled Research and MFA – Creative Writing theses will not be placed into the EBSCO Open Dissertations database.