Fall 2015: Friday, December 11, 2015
Spring 2016: Friday, April 29, 2016
ETD Submission Deadlines are strictly enforced by the Office of Graduate Education & Life, and we suggest scheduling your oral defense at least one month prior to the deadline.
WVU ETD documents must conform to the standards detailed in the Submission Information Packet.
You automatically have copyright to your work unless some other agreement has been made with a publisher or funder. Registering your copyright by filing directly through the U.S. Copyright Office is optional.
Upon completion of the ETD approval process, your thesis or dissertation is deposited into the WVU Libraries’ institutional repository, WVUScholar. When submitting your ETD paperwork you choose how you would like your ETD to be made available.
Proper arrangement and construction of the parts of a thesis or dissertation manuscript will likely vary according to the styles adopted by different disciplines. The following are suggestions concerning the organization of the manuscript. They should be taken as a norm from which deviations may be made under the guidance of your advisor or committee.
Since practices vary greatly in different disciplines, you are expected to learn the styles of your field of study and are advised to follow the recommendations of your advisors and committee members on all matters not covered here. The content of the thesis or dissertation manuscript is outside the provenance of this guide. The mandatory WVU ETD format requirements are listed on the “Format Requirements” page. If you would like a Word document template for your ETD, you can start with this style sheet.
Your thesis/dissertation gets stored in two places:
The Proquest Dissertations and Theses Database is a service that university libraries subscribe to that lets people search theses and dissertations from schools all across the country in one place. You may have even used it in your own research. If you choose the “traditional publishing” option on the PQ Publishing Options screen, your ETD will be in the Proquest database and people will be able to buy single copies of it from them. Each time someone does so, you will earn royalties, which Proquest will pay out to you after they reach a certain amount. (A good analogy might be that Proquest is to dissertations as Cafepress is to t-shirts.) You still own the copyright to your work, and can make contracts to publish it in journals or with other publishers. You are only giving Proquest limited rights to sell individual copies.
The other Proquest option is their “Open Access Publishing Plus” service. What this means is that instead of Proquest paying you royalties if someone wants a copy of your work, you pay a certain amount in advance and Proquest allows anyone to read and download your ETD for free through their website.
WVUScholar is our own institutional repository, hosted by the university libraries. When you deposit your ETD, you choose one of two options: open access, which lets anyone on the web read your ETD, or campus access, which only lets people with a WVU login read your ETD, as well as people who request it through their library’s Interlibrary Loan. If you have a pending patent or publication, you will be able to choose a No Access embargo for a period of one year following your ETD deposit. Students in the MFA in Creative Writing program are able to choose a permanent campus access option for their work.