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Prepare Your ETD

Formatting Your ETD

In order to graduate, your thesis or dissertation must conform to the formatting standards set out by the university before we accept it in the WVU Research Repository. Except for the following specifications, any discipline-specific style manual may be used at the Committee Chair’s discretion.

   1. Title Page

  • The first page of your thesis or dissertation must be a title page. Your title page should include all of the information contained within the title page template.
  • Suppress the page number on the title page.

   2. Abstract Page 

  • The second page of your thesis or dissertation should contain your abstract. Your abstract page should contain all of the information within the  abstract page template.
  • Abstract page must have heading including the word “Abstract”, the document title and the author’s name. 
  • Suppress the page number on the abstract page. 

   3. Front Matter 

  • Front matter (preliminary pages) must be numbered in lower case Roman numerals (i, ii, iii, iv, v...). 

   4. Table of Contents

  • Your document must include a Table of Contents.

   5. Body 

  • The body of your document (Chapter 1 through end of document) must restart the page numbering at "1" and be numbered as Arabic numerals (1, 2, 3, 4...).

ETD Forms

ETD submission must include completed and signed copies of the following:

  1.    Committee Signature Form 

    • All ETD submissions must include a WVU Libraries committee signature form. The student and all members of the committee who attend the defense in person should sign the Signature Form.

      If the student or any members attend the defense remotely, they may either email to the student or committee chair a scanned copy of the Signature Form containing only their own signature (physical or electronic) or email to the chair of the committee an email message expressing their approval. If possible, the forms and messages should be combined into one PDF file.

  2.    Survey of Earned Doctorates

    • All doctoral students must take the Survey of Earned Doctorates and upload the Certificate of Completion with your other ETD materials to the Research Repository. During the survey, you are free to skip any questions by simply moving to the next question.

  3.    Embargo Form

    • When a student submits an embargo request form, the embargo restricts the full-text copy of your thesis or dissertation from public view.

      There are two types of embargoes: one year embargoes and permanent embargoes. One year embargoes start at the date of submission, and may be renewed annually by contacting the WVU Libraries ETD Office. They are typically granted to authors who have a pending publication or patent based on their work.

      Permanent embargoes may only be selected for individuals completing an MFA-Creative Writing program or for projects that contain sensitive Export Controlled information. The full text of the ETD will not be available for download or access without permission from the original author, and the WVU Export Control Office when applicable.

Copyright

Copyright is pretty much what it sounds like. You (the author) have the RIGHT to decide who can make COPIES of your work. The author automatically has copyright as soon as the document is written. It doesn’t have to be published; it just has to exist. Sharing it somewhere on the Internet doesn’t give anyone else the right to sell it or make copies for others unless the author specifically gives permission. When the ETD is deposited in the IR and eventually uploaded to ProQuest, the author is giving ProQuest the RIGHT only to sell single copies of the document. ProQuest must then pay the author a portion of what is earned for every copy that it sells. (This is what royalties are.) You (the author) still have the right to make a contract with a journal or book publisher for all or part of the work. (That contract might have additional restrictions, or even ask that copyright be transferred to that publisher, so ALWAYS read the contracts and publishing agreements carefully before signing!) The United States Copyright Office provides an additional layer of copyright protection. Information about this service and registration is available at  copyright.gov.